Motus® Mileage Capture
Mileage records that agree with your logs.
Motus® is widely deployed for tax-compliant mileage capture. It is not an ELD and does not replace your hours of service records, so we deploy and configure it so its mileage data does not contradict them.
IRS mileage substantiation
What this engagement covers.
Motus® selection vs. alternatives, sized to your fleet and reimbursement model.
Deployment configuration that meets IRS substantiation needs without contradicting your ELD records.
Integration with your ELD vendor so the two data feeds corroborate rather than contradict.
Driver onboarding, signed acknowledgments, and a documented retention policy.
Best for
Who this fits.
- Fleets reimbursing drivers per-mile and needing IRS-compliant substantiation.
- Mixed fleets (private + leased + 1099) where mileage capture must be unified across employment relationships.
- Carriers whose ELD vendor does not natively integrate with their reimbursement system.
Deliverables
Deliverables.
Vendor selection memo
Motus® vs. competitors compared on IRS substantiation, ELD integration paths, and total cost.
Deployment-ready configuration
Tenant configured for your duty cycles, exemptions, yard moves, and driver classes. Tested before first dispatch.
Driver onboarding pack
Training materials, signed acknowledgments, and FAQ. Drivers know what they're consenting to.
Quarterly agreement-rate audit
Telematics vs. ELD vs. Motus® three-way reconciliation. Any contradictions flagged within the same quarter.
How the work runs
How the work runs.
- 01
Discovery
Current reimbursement model, ELD vendor, fleet composition, lane mix, and operational nuances (yard moves, multi-day trips, mixed personal-conveyance use).
- 02
Configure and pilot
Deploy on a 5-10 vehicle pilot. Run for 30 days. Reconcile against ELD and existing reimbursement data.
- 03
Roll out and govern
Fleet-wide rollout with a documented change-management plan. Quarterly reconciliation thereafter.
Want this scoped for your fleet?
The first call is diagnostic, not a pitch.
Tell us where your fleet stands today. We'll tell you what to fix first, what this engagement looks like for you, and whether the work needs us or not.