Pillar · 49 CFR Part 365
New Authority
Get the authority. Pass the new-entrant audit.
A USDOT number is the easy part. The 12-month new-entrant audit is where most fledgling carriers are downgraded — not because they were unsafe, but because they did not know which records FMCSA expected. We file the authority, set up the systems, and prepare the audit.
Why it matters
The first 12 months decide whether you keep the authority.
Every new interstate carrier enters an 18-month New Entrant monitoring period (49 CFR Part 385, Subpart D) and must undergo a safety audit within its first 12 months of operation, or within 120 days for passenger carriers. The audit examines whether the carrier has the basic safety management controls in place: documented driver-qualification process, hours-of-service oversight, drug-and-alcohol program, vehicle inspection and maintenance records, and accident register. Carriers that fail the new-entrant audit can have their authority revoked. The audit is gentler than a full compliance review, but it is unforgiving on the basics.
Regulation: 49 CFR Part 365 (Operating Authority) · Part 366 (Process Agents) · Part 385 Subpart D (New Entrant Safety Assurance) · Part 387 (Insurance) · Part 390 (General)
Common gap areas
Common gaps in the first 12 months.
Filing for the wrong authority type
For-hire vs. private, common vs. contract, household-goods vs. property — the wrong selection can require a refile and lose months of operating time.
BOC-3 process agent forgotten
Without a BOC-3 on file, the authority is not active. Some carriers receive their MC number and never realize they cannot legally operate yet.
No drug-and-alcohol consortium
If your trucks require a CDL, even a one-truck owner-operator must be in a random testing pool of at least two drivers, usually through a consortium, before the first dispatch (49 CFR 382.103(b)).
Skipping the IFTA / IRP enrollment
Operating across state lines without IFTA fuel-tax licensing or without IRP plate apportionment means tax and registration penalties on top of any FMCSA issue.
Showing up to the new-entrant audit unprepared
Auditors walk through DQ files, HOS records, drug-and-alcohol program, maintenance records, and accident register. Carriers that spend the audit looking for documents, not presenting them, are downgraded.
How we work
How we get a carrier from zero to audited.
- 01
Authority filing (week 1–4)
USDOT registration, MC application (where required), BOC-3 process-agent designation, UCR enrollment, insurance filings (BMC-91 or BMC-91X), and state authority where applicable.
- 02
Systems stand-up (week 4–12)
Drug-and-alcohol consortium enrollment, DQ file template, HOS / ELD selection and provisioning, maintenance-records system, and the accident register. The carrier ships their first load with the systems already running.
- 03
New-entrant audit prep (month 9–12)
Mock-audit two to three months before the FMCSA audit window. Gap remediation. Direct attendance at the actual audit if requested.
Services in this pillar
Specialist offerings within New Authority.
New authorities and carriers expanding interstate
Permitting & Licensing
IFTA, IRP, UCR, oversize/overweight permits, and state authority filings handled end-to-end.
DetailsEstablished carriers between FMCSA reviews
Mock DOT Audits & Review Prep
Mock-audit your records the way an FMCSA auditor would — fix gaps before they cost you.
DetailsCarriers documenting compliance training for DQ files
Training & Development
FMCSA-aligned driver training delivered through the INFOMAX TRAINING portal.
Details
FAQs
What carriers ask before the first call.
What is a New Entrant audit and when does it happen?
A New Entrant safety audit is FMCSA's first review of a newly registered interstate carrier's basic safety management controls. Property carriers are audited within 12 months of beginning operations and passenger carriers within 120 days, inside an 18-month monitoring period. A carrier that fails must complete corrective action within 60 days (45 for passenger and hazmat carriers) or its registration is revoked.
How long does it take to get a USDOT number and authority?
You apply for a USDOT number and any operating authority in FMCSA's Motus system, which verifies your identity and business first. Once the application is published in the FMCSA Register, there is a 10-day protest period. Your insurance filing must be made within 20 days of publication, and the authority becomes active only after the insurance and BOC-3 are on file. In our experience most new carriers are active within several weeks.
Do I need both a USDOT and an MC number?
A USDOT number is required for almost every interstate carrier. An MC number is required for for-hire carriers transporting regulated commodities or passengers. Private carriers transporting their own goods generally need only a USDOT.
What is the difference between interstate and intrastate authority?
Interstate operations cross state lines or transport goods that originated or terminated in another state, and require federal authority. Intrastate operations stay entirely within one state and require state authority — typically through the state's public-utilities commission or department of transportation. Many states issue both types.
When does my BOC-3 (process agent) need to be filed?
The BOC-3 must be on file with FMCSA before operating authority becomes active. A process agent is a person or entity authorized to receive court papers on the carrier's behalf in each state where the carrier operates. Without a BOC-3, the authority remains in pending status.
On site for carriers in Naperville and the western suburbs and across Chicago and Chicagoland; remote for carriers anywhere else in the country.
Ready to talk specifics?
The first call is diagnostic, not a pitch.
Walk us through your fleet. We'll point at the gaps an FMCSA auditor would flag, by 49 CFR Part. No retainer, no obligation.